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CONSTITUTION & BY LAWS
Revised:
February 4, 2006
ARTICLE
I - NAME & PURPOSE
Section 1. NAME
This
organization shall be called the Tennessee Bass Federation Inc.
Section 2. PURPOSE
To form an
organization to represent the interest of local THE Bass Federation, Inc./FLW
chapters on a State Wide basis.
To offer our
State Conservation Department and Wildlife Resources Agency and the
To promote
full adherence to all Conservation Codes of existing regulatory standards
To take
political action to improve our environment and to take a leadership role in
repairing the harm that has already occurred to the waters of our State.
To promote
youth development programs on a State Wide as well as a local basis.
To conduct an
annual Tennessee Bass Federation, Inc. Championship Tournament
To conduct
other tournaments as the Board of Directors shall deem advisable
To conduct
any program or activity to promote the sport of bass fishing
ARTICLE
II - MEMBERSHIP
SECTION
1: REQUIREMENTS
of MEMBERSHIP
The
membership of the Tennessee Bass Federation, Inc. shall consist of the members
of duly organized and THE Bass FEDERATION, INC./FLW affiliated local bass
clubs. To be qualified, the local
bass club shall:
a.
Voluntarily
express a genuine membership interest and have an initial roster of no less
than six (6) members.
b.
Submit a
roster of all members as well as a listing of club offices and submit an
updated roster on a quarterly basis.
c.
Participate
in at least one (1) activity of the Tennessee Bass Federation, Inc. each
year. Maintain 100% membership in THE Bass FEDERATION,
INC./FLW
SECTION 2: WITHDRAWAL
of MEMBERSHIP
A club may be
dropped from the membership roll for the following reasons:
a.
Failure to
comply with Article II – Section 1.
b.
Upon their
written request.
c.
Failure to
pay dues.
SECTION 3: MEMBERSHIP
DUES
a. Dues are $7.00 per member per
year. Total club dues are to total
a minimum of
$84.00
and a maximum of $455.00 (each club must pay for a minimum of twelve (12) members even of their
membership is less than twelve (12) members). Clubs who fail to pay their dues by
December 31st shall be considered “NOT IN GOOD STANDING”
and shall incur an additional penalty of $50.00. When this $50.00 lat penalty and the
proper amount of club dues are paid, the club shall be considered “IN
GOOD STANDING” and allowed to participate in one of the State Divisional
Tournaments, provided they have met the requirements listed in Rule #2 of the
Official Rules and Regulations.
(i.e. attendance at the March Regional/Area meeting and the August
Regional/Area meeting and whose membership was submitted before August 1st
of the previous year. From each
membership fee, $1.00 will be designated for use on YOUTH ACTIVITIES, within the Tennessee Bass Federation, Inc.
b. Membership in THE Bass FEDERATION,
INC. must be paid at $15.00 per year,
minimum
if six (6) members per club. Each
member of the Tennessee Bass Federation, Inc. must be a dues paying member of
FLW Outdoors.
SECTION
4: ASSIGNMENT
to REGION and DIRECTORS
Upon
acceptance into the Tennessee Bass Federation, Inc., the Board of Directors
will assign the new club to a Region and a Regional (Area) Director will be
assigned to the new club as their primary contact with the Tennessee Bass
Federation, Inc..
ARTICLE
III - DIRECTORS
SECTION
1: BOARD
of DIRECTORS
The Board of
Directors shall consist of all duly elected Officers & Directors (see Article
IV). The Board of Directors shall
oversee the operation of the Tennessee Bass Federation, Inc. and report their
actions to the membership.
SECTION 2: ELECTION OF
DIRECTORS
For the
purpose of electing Directors, the State shall be divided into four (4)
geographical regions. The Regions
shall be Region I – West (6 areas), Region II – Middle West (6
areas), Region III –
SECTION
3: TERM
of OFFICE
The term of
office for each Director shall be for two (2) years, which shall begin on the
day of the election and end when the successor assumes office. All Directors shall be eligible to
succeed themselves but no Director shall serve more than three (3) terms (two
(2) years each) or six (6) years if the position is contested. Election of Directors by Regions shall
be Middle West and Middle East for a two year (2) term the West and East
Regions for the next year for a two year(2) term.
SECTION
4: VACANICES
If an office
of one of the Directors should become vacant, the remaining Directors shall
appoint a person from the same Region/Area as Director to serve the un-expired
term of the departing Director.
Section
5: ELIGIBILITY
Any member of
a local club in good standing with the Tennessee Bass Federation, Inc. shall be
eligible to hold the office of Director.
SECTION
6: REMOVAL
of DIRECTOR OR DIRECTORS
Any
Director may be removed from office for the following reasons:
a.
Malfeasance
of Office.
b.
Negligence of
duties.
The removal
shall be by a vote of a majority of the Board of Directors present and voting,
provided that any Director or Directors accused of violation of Article III
– Section 6 – a or b, shall not be eligible to vote. A called meeting shall be held, notice
to be provided to the Board of Directors a minimum of two (2) weeks in
advance. Any Director or Directors
accused of a violation of Article III – Section 6 – a or b shall
have an opportunity to answer the charges prior to a vote being taken.
SECTION
7: DUTIES
The duties of
each Regional Director are to hold an Area meeting during the month of March
and August with all clubs assigned to him (both meeting are mandatory
attendance for his clubs). He /she
is also expected to visit each club assigned to him/her once (1) during the
year, to remain in contact on a quarterly basis with each club and relate any
items of interest that pertain to the Tennessee Bass Federation, Inc. If the
President sees fit, he may add to these duties when necessary. Any non-compliance of these duties shall
be considered negligence of duties.
ARTICLE
IV - OFFICERS
SECTION
1: OFFICERS
and DUTIES
The
Officers of the Tennessee Bass Federation, Inc. shall consist of:
a.
President:
Preside
over all meetings and direct all official business. Appoint and direct all committee
functions. Supervise all Tennessee
Bass Federation, Inc. The President
shall not vote on any item presented to the Tennessee Bass Federation, Inc.
except in case of a tie vote. In
case of a tie vote, the President shall vote to break the tie.
b.
Vice
President:
Assist
the President in his duties and preside in the absence of the President. The Vice President shall also serve as
the coordinator between the Federation and the host club/clubs in organizing
and planning the State Divisional Tournaments.
c.
Secretary:
Maintain
accurate minutes of all
d.
Treasurer:
Maintain
accurate financial records and assist the President in his duties.
e.
Editor:
Has
editorial responsibility for the Tennessee Bass Federation, Inc. official
newsletter/newsletters.
f.
Past
President:
Advise
the Board of Directors and to assist the President in his duties and shall also
be THE Bass FEDERATION, INC./FLW National Awards Coordinator for the Tennessee
Bass Federation, Inc..
SECTION
2: METHOD
of DETERMING CANDIATES
a.
Only current
members of the Board of Directors and/or members who have served on the Board
of Directors in the past five (5) years are eligible to hold office.
b.
Nominations
for candidates for each office can be taken from the floor with the exceptions
be the office of Editor, which shall be appointed by the President and the
office of Past President, which is automatic.
SECTION 3: ELECTION
The election
of officers shall be held at the Annual Meeting. Elections shall be by majority of voting
delegates present. If a run off
election is needed, it will be held immediately following the original vote
between the two (2) candidates receiving the largest number of votes. Election for each office shall be held
separately in the order listed in Article IV – Section 1. The newly elected President shall
preside over the elections of the remaining officers. Each club present shall have one (1)
vote, present and registered with the Secretary and under no circumstances will
absentee or designated voting be allowed.
SECTION
4: TERM
of OFFICE
The term of
office is for one (1) year, which shall begin on January 1st after
the election and continue until a successor assumes office. Officers may succeed themselves.
SECTION 5: VACANCIES
If the office
of the President becomes vacant, the Vice President shall assume the duties of
President. In the event of any
other office becoming vacant, the President shall appoint someone to fill the
un-expired term (see Article IV – Section 6).
SECTION 6: REMOVAL of
OFFICERS
See Article
III – Section 6 and change Director to Officer.
ARTICLE
V - METHOD of AMENDING CONSTITUTION & BY
LAWS
The
Constitution and By Laws may be amended at any regular meeting of the Tennessee
Bass Federation, Inc. Regular
meetings include the Annual meeting and any other meeting called by the
President with at least sixty (60) days notice to the Officers, Directors and
Clubs. All proposed
changes/amendments must be turned into the Federation Secretary at least
forty-five (45) days in advance of a regular meeting. The Tennessee Bass Federation, Inc.
secretary will notify each Officer, Director and Club of the proposed
change/amendment at least thirty (30) days in advance of the regular meeting. At the regular meeting, each club will
be allowed one (1) voting delegate per club (must be present). A 2/3rds vote of the delegates present
will be required to pass a change/amendment to the Constitution and By
Laws.
“ROBERTS
RULES of ORDER” shall be used to conduct the meeting and votes on changes
or amendments to the Constitution and By Laws.
ARTICLE
VI - TOURNAMENT RULES & REGULATIONS
The Tournament Rules and Regulations are an official part of the Constitution and By Laws.
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